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AVS (Asian Voluntary Service)

Drafted KAIZAWA Shinichiro on 2013 Nov. 16


This concept paper has been made based on the discussion and agreement in the Asian LTV Summit in 2013 Nov. 12-17 in Fukuoka, Japan where 22 leaders from 15 NGO in 13 countries gathered.


 1. Background


International Long and Middle Term Voluntary Service (LMTV) has been rapidly developed in Asia with creating unique impact to improve the situations of the environment, culture, development and so on, to activate the local communities and to promote intercultural understanding and friendship naturally, widely and deeply among the volunteers (mostly youth) and local people.  In Japan, it is also distinguished as one of powerful tools to grow up “global human resources” that is expected in many of universities, companies and governments.

On the other hand, the projects are not promoted yet widely enough compared with the potential needs in the societies due to lack of cross sectional collaboration , recognition in the societies and capacities of NGOs. In Europe, an exchange scheme of Long Term Volunteers named EVS (European Voluntary Service) has been actively organized since 1996 by collaboration between European Commission and NGOs in each country. As there is no such a wide inter-governmental agency in the whole Asia, NGOs have even a bigger role and mission to lead creation of AVS (Asian Voluntary Service) that could bring huge benefits for the betterment of the societies.


 2. Aims and expected impact

< General aims applying to all projects >

1. Strengthen solidarity and positive peace in Asia.

2. Improve situations of commnities by direct actions.

3. Promote volunteerism and active citizenship.

4. Grow up friendship and inter-cultural understanding.

5. Develop global human resources and capacities.


< Specific aims depending on the themes of the projects >

1. Environment

Forests, Water, Climate change, Bio-divercity, etc.


Poverty, Health, Disaster relief,

Activating villages, etc.

3. Culture

Heritage, Diversity, Creation, etc.

4. Education

Formal, Informal, Non-formal, etc.

5. Human rights

Children, refugees, challenged people, indigeous, etc.



By these outcomes, we aim to create a sustainable, fair and peaceful world where various types of ecologies/ cultures/ personalities/ communities can harmoniously co-exist and be glittered with their own characters beyond limitation of the present modern civilizations which have caused too much expansion/ competition and huge destruction of nature, traditions and human relationship.
 3. Forms of the Projects 


1) Place

18 countries/ areas in Asia (Mongolia, Korea, Japan, China, Hong Kong, Macau, Taiwan, Philippines, Vietnam, Cambodia, Thailand, Singapore, Indonesia, Australia, Nepal, India, Bangladesh, Sri Lanka)

* Only NVDA member NGOs can host the projects.

* May be open to other countries of Asia-Pacific (including “Middle East”, “Stan” countries, Oceania, but not Turkey and Russia) if proper NGOs are recognized.

* May be open also non Asian countries in the later stage after the pilot phase.

2) Period

3-12 months. There will be following 4 units and each project can consist from one to four units of Apr. 01 - Jun. 30, Jul. 01 - Sep. 30, Oct. 01 - Dec. 31, Jan. 01 - Mar. 31.

3) Activities

Voluntary work: Varies in each project based on the local needs and plans. Working hours also depend  on each project, but there should be at least one free day/ a week.

Other activities: Study programs, discussions, excursions, exposure visits, exchange parties, sports, etc. can be organized either by the vols. themselves or the local hosts.

Collective life: Usually, simple community conditions of meals with cooking by themselves by turns and accommodations with sleeping bags.

4) Participants

* Volunteers need to come from the above mentioned 18 countries/ areas in Asia.

* May be open to other countries of Asia-Pacific (including “Middle East”, “Stan” countries, Oceania, but not Turkey and Russia) if proper NGOs are recognized.

* May be open also non Asian countries in the later stage after the pilot phase.

* Volunteers need to apply through the member NGOs of NVDA in their countries.

* Each project should have volunteers from at least 3 countries incl. hosting ones.

* Number of volunteers in each project can vary from 3 and no maximum.

* Volunteers should be at least aged 18 and each project may have further age limit.

5) Organizers

NVDA (Network for Voluntary Development in Asia) and its 25 member NGOs (MCE, IWO, KNCU, NICE, JIA, VT, MNCYA, VYA, YSDA, CYA, VSA, DALAA, GVC, IIWC, DJ, IVP, FFN, VIN, FSL, RUCHI, SMILE, BWCA, GV4GF).



 4. Whole process with Timeline 


Step 1. Call for the projects

Office Manager will send a call with the concept paper and host application form to the member NGOs of NVDA

2013 Dec. 01

Step 2. Finalizing System and Tools

EC and/ or Working Group of NVDA will complete the draft formats (besides host/ vols. application), tools and systems.

* Rakesh will work for On Arrival Training and Pre Departure Evaluation (Member NGOs are welcomed to send their tools to him by Nov. 30)

By 2013 Dec. 31

Step 3. Registration of the projects

Hosting side should send the customized project description to Office Manager.

By 2013 Dec. 31 for project from Apr.01 Jul. 01 and Jun. 30 for projects from Oct.01/ Jan.01

Step 4. Organizers Meeting 1

Member NGOs will modify and finalize the common formats, tools and systems in the TNW and GA of NVDA.

2014 Jan. 15-21

Step 5. Call for the volunteers

Office Manager will send a call with the summary list and each project description to the member NGOs of NVDA and promote them on its website, Facebook, mass media, etc.

* Then, the member NGOs will recruit the volunteers in their countries in various ways.

* Deadline of the applications can be set up by each Hosting side that should be mentioned in the project description.

2014 Jan. 10

and Jul. 10

Step 6. Application of the volunteers

Sending side should send the customized application forms to both Hosting side and Office Manager (in cc) by e-mail.

As soon as getting them.

Step 7. Acceptance of the volunteers

Hosting side should decide acceptance/ refusal and inform to Sending side and Office Manager (in cc) by e-mail.

* Office Manager will update the AVS Vacancy List on the website at least once a week unless there is no change.

In 2 weeks after the applications (reply in 3 working days)

Step 8. Preparation

* Hosting side should send the customized info. sheets, invitation letters (if needed) and any other necessary info. to Sending side and Office Manager (in cc) mostly by e-mail. 

* Sending side should organize Pre Departure Training and do any other necessary guidance to the volunteers.

By 2 months before the project starts

Step 9. Participation

* Hosting side should firstly organize On Arrival Training with keeping minimum standard.

* Both sides should communicate and cooperate together well to run the projects and deal with any emergent cases.

* Volunteers should report life & activities on the AVS IT tool

* Hosting side should finally organize Evaluation Meeting.

3-12 months from 2014/04/01, 07/01, 10/01 and 2015/01/01.

Step 10. Evaluation after coming back

* Sending side should organize Evaluation Meeting (including skype meeting).

* Both sides should also have communication to evaluate the project/ exchange (including skype meeting)

* Both sides and Volunteers should fill in the customized Evaluation Form and Impact Form. Useful Certificate should be signed by both sides and NVDA and given to the volunteers after this work!

By 2 months after the project ended

Step 11. Organizers Meeting 2

Member NGOs will review and modify/ develop the AVS projects in the Annual Meeting of NVDA.

2015 Jan.-Feb.

Step 12. Follow up

* Volunteers are expected to actively contribute to the projects/ NVDA and both sides afterwards.

* NVDA may organize Post AVS Gathering as opportunities for the ex. volunteers to share the experience and promote friendship, for new volunteers to prepare well and for potential volunteers to know more.

When appropriate


* NVDA will keep trying to find proper partners of other stakeholders such as UN agencies, governments, universities, companies, mass media, etc. for this project.



 5. Financial regulation 


* Travel cost should be paid by the volunteers themselves unless there is any special fund.

* Volunteers may also be required to pay the participation fee (maximum: 300 Euro per month) and the sending fee (maximum: 600 Euro). There can be different rate for less expensive countries/ less income NGOs by the regulation of the hosting side.

* NVDA may create a Solidarity Fund to support travel cost of the volunteers from less expensive countries which income may consist of the members contribution (certain rate of inscription fee) and donation.

* NVDA will keep trying to find external fund.



 6. Contact 


Please don’t hesitate to ask any questions to;


KAIZAWA Shinichiro (Mr.), President of NVDA/ President of NICE

Do Thi Phuc (Ms.), General Secretary of NVDA/ Executive Director of SJV

Tran Nam Khanh (Ms.), Office Manager of NVDA: