Story Telling‎ > ‎VSA staff blog‎ > ‎

2IQM

Initiative for an International Qualitative Mentoring (2IQM)
20 Feb. - 1 Mar. 2016

Meeting in Roubaix ADICE
How to get to ADICE ?
Information sheet
Map of ADICE

logo-adicelogo-europe-direct-roubaix

2 avenue Jean Lebas

59100 Roubaix FRANCE

Tél. : (+33) 03 20 11 22 68

adice@adice.asso.fr

ADICE : 2 Avenue Jean Lebas, 59100 Roubaix (Roubaix Grande Place stop station on line 2)
www.adice.asso.fr - tel : 03.20.11.22.68
https://www.google.co.th/maps/place/2+Av.+Jean+Lebas,+59100+Roubaix,+%E0%B8%9D%E0%B8%A3%E0%B8%B1%E0%B9%88%E0%B8%87%E0%B9%80%E0%B8%A8%E0%B8%AA/@45.0140068,-0.162287,4.75z/data=!4m2!3m1!1s0x47c328ec3b9a23d7:0x1d0235e219d8da5a


Hotel: IBIS ROUBAIX - 37 boulevard du Général Leclerc 59100 Roubaix
Travel info sheet
From Brussels Airport
First, take the train to Brussels Zuid (Bruxelles Midi in French), it is the final station, ticket costs 5.05€, it takes 25 min (trains are every 20 min)
then:
Then,take a train to Lille: direct ones take ½ hour:
• TGV
• Eurostar: you have to be 1/2h before departure
• 26 or 17 euros (for people under 26)
• You may buy a ticket in Brussels airport or in Brussels Zuid
More info about trains can be found on: www.sncb.be
From Charleroi Airport
Some companies are landing in Charleroi; there are trains between Charleroi and Lille a few times a day, but not in the evening. The easiest
way to reach Lille is to take a shuttle bus. You can book them on www.flibco.com/en.

From Paris Charles de Gaulle Airport
There is a train (Roissy CDG 2 TGV station) from the airport directly to Lille, every 30-45min. The price of the ticket is 24-57 euros.
More info about trains is available on www.voyages-sncf.com


From Paris Orly Airport
There is a train (RER) to Gare du Nord (it takes about 40 min and it is about 15 euros). From Gare du Nord there are trains to Lille every hour.
The price of the ticket is 24 - 57 euros.
People under 26 can get 25% reduction
More info about trains you will find on: www.voyages-sncf.com
From Lille Lesquin Airport
There is a special bus Airport – Lille which costs about 5 euros and goes every 30 minutes.

From Gare Lille Europe station to Eurotéléport stop station
Take the line 2 towards C.H DRON to Eurotéléport stop station – The HOTEL IBIS is very close to the station (see the plan below)


From the Hotel IBIS to ADICE
You can do it walking, or you can take the subway from Eurotéléport stop towards Roubaix Grand Place stop.


Some restaurants in Roubaix
Other restaurants you can find in Roubaix:
- La filature, 43/45, Mail Lannoy, 59100 Roubaix - http://www.lafilature.fr
- Le vieil abreuvoir, 22 avenue jean Lebas, 59100 Roubaix - www.le-vieil-abreuvoir.fr
- Loft 122, 120 rue de Tourcoing, 59100 Roubaix - http://www.loft122.fr
Metro map


FLIGHT DETAIL

FlightDepartureArrival

HDY  > BKK

Sat 20 Feb 2016

WE 274 
Smile Saver 
Class S
16:25  Hat Yai (HDY) 
Hat Yai International Airport
17:50  Bangkok (BKK) 
Suvarnabhumi Airport

FlightDepartureArrival

BKK  > HDY

Tue 01 Mar 2016

WE 267 
Smile Saver 
Class Z
18:45  Bangkok (BKK) 
Suvarnabhumi Airport
20:10  Hat Yai (HDY) 
Hat Yai International Airport

20 févr. 2016 - Départ 1 escaleDurée totale :15  h  35  min 
custom air iconBangkokManama7  h  40  min  
5 376 km
BKK  20 h 50BAH  00 h 30 +1 jour   
Gulf Air  153
Classe Économie (X) | Confirmer les places auprès de la compagnie aérienne *
Attente: 0  h  40  min 
custom air iconManamaParis7  h  15  min  
4 814 km
BAH  01 h 10CDG  06 h 25  
Terminal 2C
(Arrive le 21 févr. 2016)
 
Gulf Air  19
Classe Économie (X) | Confirmer les places auprès de la compagnie aérienne *

29 févr. 2016 - Départ 1 escaleDurée totale :14  h  15  min 
custom air iconParisMumbai8  h  45  min  
6 985 km
CDG  19 h 00
Terminal 2C
BOM  08 h 15 +1 jour  
Terminal 2
 
Jet Airways  123
Classe Économie (S) | Confirmer les places auprès de la compagnie aérienne *
Attente: 1  h  10  min 
custom air iconMumbaiBangkok4  h  20  min  
3 022 km
BOM  09 h 25
Terminal 2
BKK  15 h 15   (Arrive le 1 mars 2016) 
Jet Airways  70
Classe Économie (S) | Confirmer les places auprès de la compagnie aérienne *

Capacity Building in the field of youth
2IQM: Initiative for an International Qualitative Mentoring

Part 1: Content of the project
What is a capacity building project?
Capacity Building projects in the field of youth (under Key Action 2) to promote cooperation and mobility activities that have a positive impact on the qualitative development of youth work, youth policies and youth systems as well as on the recognition of non-formal education in Partner Countries, notably in African, Caribbean and Pacific (ACP), Asian and Latin American countries; and to raise the capacities of all organisations involved (youth organisations, youth councils, youth platforms and local, regional and national authorities dealing with youth)
Summary of the project 2IQM
Rationale
Volunteering, by promoting general interest, solidarity and civic commitment, is an invaluable asset to society. At the same time, a volunteering experience can be a crucial step in the definition and success of the professional/personal project of young people, improving their access to employment.
Quality tutoring of young volunteers is thus essential to the success of any volunteering experience. In the meantime, suitable tutoring benefits host organizations themselves as it contributes to the improvement of volunteers’ efficiency and, in the end, to the positive impact on the local community they are serving.
However, ensuring a qualitative tutoring in an international context can prove difficult, due for instance to poor coordination between organizations, lack of time/resources, or inadequate training of tutors.
For this reason, the Initiative for an International Qualitative Mentoring project aims at reinforcing and professionalizing youth organizations’ tutoring capacity and improving the quality of young volunteers’ tutoring throughout their whole experience in order to maximize its positive impact on their personal and/or professional development.
To do so, 2IQM brings together six youth organizations involved in volunteering programs, with complementary experience and expertise in the different aspects of volunteers’ tutoring – hosting, sending, on-site support, training ... – representing France, Italy, Vietnam, Thailand, and the United States.
Methodology
2IQM will develop into three phases:
1. A first phase of training and definition of common tutoring tools: the partners will identify more precisely, thanks to a survey sent to volunteers and tutors, the main problems encountered in their tutoring and, in the outcome of a specific training, define common
2
tutoring tools, including a set of technical specifications in view of the production of an Online Mentoring Tool. This OMT will involve at the same time the sending and hosting organizations and the volunteer, to enable and ensure a well-coordinated tutoring process.
2. An experimentation phase: These tools will be tested by the partners as part of an exchange of EVS (European Voluntary Service) volunteers. Each host organization will also receive a worker sent by a sending organization for a job shadowing stage (Mobility of youth workers).
3. A final phase, leading to the production of a “Good tutoring Portfolio”, which will help youth organizations improving their tutoring, and to the presentation of the final version of the Online Mentoring Tool (OMT).
This “Good tutoring Portfolio” will be disseminated on a large scale, while the implementation of the identified good practices will be supported through the deployment of the OMT, which will improve the coordination of the tutoring process between all involved organizations at every stages, thus optimizing the volunteers' learning process and, in the end, improving their employability.
3
Part 2: Finances of the project
How is it financed?
Dates: 01/10/2015 – 30/09/2017
Budget: 86 556 EUR
80% co-financing for:
- ICT
- Transnational project meetings
- Intellectual outputs and dissemination
- Linguistic, intercultural preparation of participants
100% financing for:
- Special needs support
- Exceptional costs
Conversion into euros should be based on the month of the pre-financing to ADICE (September 2015)
Travel days:
- For transnational meetings: 2 days / 2 days after are allowed
- For EVS: 1 week before / 1 week after are allowed
Information from the EU Commission: Proofs for flat rates to be sent to ADICE: - Boarding passes / flight tickets / bus tickets - Sign list of participants - Volunteer reports for EVS Proofs real costs to be sent to ADICE: - List of invoices - Copy of invoices - Copy boarding passes - If travel by car: 0.22€/km
ALL THE INFORMATION ARE AVAILABLE IN THE PROJECT HANDBOOK ENCLOSED. PLEASE READ IT CAREFULLY:
4
How to buy the tickets for the training course in Roubaix?
- First confirm by mail before the 01/11/02015 that you agree with the dates of the training, i.e. between the 22nd and the 26th February.
- From the 01/11/02015, you will be able to purchase the tickets.
Remember that the cofounding for international meetings is 80%, so ADICE will reimburse you 80% of the costs, on the presentation of the invoice and of the boarding passes.
The maximum costs for the tickets for the 2 participants are:
- 2200€ for Vietnam
- 2200€ for Thailand
- 2200€ for USA
- 1000 € for CESIE.
This amount represents 100% of the budget, so if you buy two tickets for 2200€, ADICE will make a bank transfer of 1760€.
In order to transfer the money as fast as possible, please send a document with your bank details.
Please avoid first class tickets.
Final Report What? - Narrative report - Financial Report - List of invoices for all real costs - Copies of boarding passes / travel tickets for mobility activities - List of participants for Mobility Activities - On-line volunteers' report for EVS activities - Products / Outputs - Audit certificate Type 1 for project grants with real costs >60.000€ Final Report Good to know: A sampling of invoices may be requested by the EACEA, rigorous bookkeeping is therefore essential! When? 2 months after the end of the eligibility period Failure to send the required documents will delay the treatment of the final report and may lead to reduced payments
5
Part 3: activities of the project
Questionnaire:
The questionnaire for volunteers and tutors aims at helping to create the content of the training. The purpose is to identify the main problems so that they can be addressed during the training.
Please keep in mind, that the aim is also to see problems, it means that you can send the questionnaire to volunteers who had a bad experience. No judgement.
We will create the online questionnaire and send it the link to you so that you can send it directly to ex-participants and tutors. The targets are:
- Around 30 volunteers (or more – the idea is to have 20 questionnaires validated by each partner)
- Around 5-10 tutors (or more – the idea is to have at least 4 questionnaires validated by each partner)
☐ All partners agreed.
Training:
The 5-day training will take place in February
The dates proposed are: Monday the 22nd to Friday 26th February (both days included).
It is compulsory that there are 2 participants for each structure/ Partners are invited to send the names of the participants as soon as possible.
It is important that the participant to the training can share knowledge with the other tutors of his or her structure.
EVS:
ADICE will send 2 EVS to VSA and 2 EVS to Liberty’s promise.
CESIE will send 2 EVS to VAF.
The EVS will last for 6 months, and will take place during the second half of 2016 (at least the starting dates of the EVS should be in the second half of 2016).
Partners confirm that they can host two volunteers at the same time. It is indicated in the application form that one volunteer will be a youngster with fewer opportunities.
6
Information from the EU Commission: IF your project has EVS activities: CIGNA insurance: enrol all your volunteers well in advance. You will receive an email with instructions on the enrolment. Enrolled volunteers will get a notification email within 5 working days. On-line mobility tool not available for this action EVS Training Cycle ON-ARRIVAL (for all services) MID-TERM (for services >6 months) EVS in Programme countries: trainings organised in host country by NA. Please send the “Volunteer training cycle registration form" to the relevant NAs EVS in Partner countries: trainings organised by the host organisation (Partner country) Visa process for all activities Start applying for visas well in advance. If you encounter problems, a visa support letter can be provided to you by the European Commission Try to buy tickets with a cancellation option to avoid problems in case of Visa refusal Table to fill in: - details of mobility activities
Mobility of youth workers.
ADICE will send one youth worker to VSA and one to Liberty’s promise
CESIE will send one volunteer to VAF.
The mobility will last for 1 week, and during the EVS of the two volunteers to see how it goes and to see the tutoring.
First deadlines:
- To send the online questionnaire to tutors and participants (ex-volunteers). It is better if they have achieved their project as some questions deal with the evaluation.
- To send the list of the participants you sent the questionnaire to ADICE
- To send the list of the tutors you sent the questionnaire to ADICE
Compulsory promotion of the programme:
- Erasmus + logo



- Project logo (If you agree, please propose if you have other suggestions)


Project’s summary

Rationale

 

Volunteering, by promoting general interest, solidarity and civic commitment, is an invaluable asset to society. At the same time, a volunteering experience can be a crucial step in the definition and success of the professional/personal project of young people, improving their access to employment.

 

Quality tutoring of young volunteers is thus essential to the success of any volunteering experience. In the meantime, suitable tutoring benefits host organizations themselves as it contributes to the improvement of volunteers’ efficiency and, in the end, to the positive impact on the local community they are serving.

 

However, ensuring a qualitative tutoring in an international context can prove difficult, due for instance to poor coordination between organizations, lack of time/resources, or inadequate training of tutors.

 

For this reason, the Initiative for an International Qualitative Mentoring (2IQM) project aims at reinforcing and professionalizing youth organizations’ tutoring capacity and improving the quality of young volunteers’ tutoring throughout their whole experience in order to maximize its positive impact on their personal and/or professional development.

 

To do so, 2IQM brings together five youth organizations involved in volunteering programs, with complementary experience and expertise in the different aspects of volunteers’ tutoring – hosting, sending, on-site support, training ... – representing France (ADICE), Italy (CESIE), Vietnam (Vietnam & Friends), Thailand (Volunteer Spirit Association), and the United States (Liberty’s Promise).


Detailed activities

Phase 1 (P1) : Training and definition of common tutoring tools

October 2015 to March 2016

 

-          October to December 2015 : Conduction of a qualitative survey towards each partner’s volunteers (current and past) and tutors, based on a common questionnaire, to assess on a more detailed and precise basis the problems experienced by volunteers and tutors themselves regarding their tutoring ;

 

-          January 2016 : On the basis of the answers to the survey, preparation of a training course targeting the identified problems and needs ;

 

 

-          February/March 2016 (dates to be defined depending on the partners’ availability and the previous activities’ progress): Organization of a 5-days seminar in France (hosted by ADICE), 2 participants per partner organization. Participative modules : each participant will be invited to animate a module on a specific aspect of volunteers’ tutoring on which they have a strong expertise : international/European volunteering programs, hosting, interculturalism, managing volunteers’ stress, capitalization of the experience … In the outcome of the training course, common tutoring tools will be co-constructed, and a set of technical specifications will be defined in view of the production of an Online Mentoring Tool (OMT) ;

 

Deliverables : 1 survey conducted with at least 100 volunteers and 10 tutors, 1 training module, 1 set of common tutoring tools, 1 set of technical specifications for the OMT ;

 

 

Phase 2 (P2) : Experimentation/Testing

March 2016 to March 2017

 

-          March to June 2016 : Recruitment and preparation of EVS volunteers to be sent by ADICE and CESIE to VSA, Liberty’s Promise and VAF ;

 

-          July to December 2016: Exchange of volunteers between partner organizations through the European Voluntary Service program, for a total of 6 volunteers for 6 months each: sending organizations will send EVS to host organizations (ADICE will send 2 to VSA and 2 to Liberty’s Promise, CESIE will send 2 to VAF). The common tutoring tools defined in P1 will be applied, as well as the OMT in its Beta version.

 

-          July to December 2016: Mobility of Youth workers between partners, job shadowing. Each sending organization will send a worker for 8 days to the host organizations hosting their EVS to observe and exchange good practices “on-site”;

 

-          March 2016 to March 2017: Regular contacts and videoconferences to monitor the advance of the project, share experiences and encountered challenges.

 

Deliverables: 6 EVS volunteers for 6 months each, 3 Mobility of Youth workers for 8 days each, 6 videoconferences.

 

 

Phase 3 (P3) – Production of a “Good tutoring Portfolio” and final version of the OMT

April to September 2017

 

-          April & May 2017: Conduction of a new survey towards the volunteers and tutors who have experienced the common tutoring tools defined in P1 ;

 

-          April & May 2017: Preparation of a report by each partner on his comments regarding the experimentation and observation conducted in P2;

 

-          June 2017 : Final seminar in Italy (hosted by CESIE), in order to produce a “Good tutoring Portfolio” and present the final version of the Online Mentoring Tool to all partners;

 

-          June to September 2017 : Dissemination of the “Good tutoring Portfolio” and final implementation of the OMT by each partner to its own network;

 

-          September 2017: Preparation of the final report.

 

Deliverables: 1 survey conducted with 6 EVS volunteers and 10 tutors, 5 reports on the experimentation phase, 1 “Good tutoring Portfolio”, 1 Online Mentoring Tool.

Planning of the training in Roubaix

Monday 22nd – Day 1: Welcome and presentations

12.30 Restaurant La Baraka, next to Pôle Deschepper 20 Rue de Sébastopol, 59100 Roubaix 8 partners Harmonie & Fanny
14.00 Welcome, Djamel Benia, Director of ADICE Djamel Benia
14.15 Presentation of the partners: - ADICE - CESIE - VSA - Liberty’s promise - VAF Fanny & Harmonie The partners
15.30 Coffee break
15.45 Presentation of the 2IQM project - What is the 2IQM project? - Outputs and planning of the project - Presentation of EVS and youth workers mobility - Q & A from partners Fanny Harmonie
16.45 Results of the online questionnaire Fanny
17.30 END
19.30 Welcome Dinner 8 partners Harmonie & Fanny 2


Tuesday 23rd – Day 2: Good practices in tutoring before the departure

9.00 The sending organisation Brainstorming: what is for you the role of a sending organization? Post-its of key words Harmonie & Fanny The partners
9.45 ADICE’s methodology - ADICE’s pedagogical coaching (aim of it – issue if nothing during) - A video - ADICE’s tools: the mobility booklet, mobility passport, the security plan and the description of the mission Partners feedback on the security plan. Eudes Bastid
11.30 Coffee break
11.45 Each partners tries to fill in the description of the mission and the Security Plan. Eudes Bastid
12.30 Lunch break
14.00 The Welcome Booklet Each partner presents their welcome pack and how they proceed before the departure (ex: Skype meeting, etc.) – role of the hosting structure before departure Autonomy of the participant (link with mobility passport) Brainstorming: what is a good Welcome pack? Harmonie & Fanny 15.30 Coffee break
15.45 ADICE: how to adapt the mission to the different participants (the concept of young people with fewer opportunities) Harmonie
17.00 END


Wednesday 24th – Day 3: Good practices in tutoring during the volunteering

9.00 Follow-up and coaching Brainstorming and “crossed interviews”: partners, two by two, exchange on their follow-up tools and methods. The other partner should present this to the group. Discussion between the partners; what is a good follow-up? Harmonie & Fanny
10.00 The importance of the first week after the arrival of the volunteer - On –arrival training - Mid-term training - Mid-term evaluation How would you like to organize that when you host the volunteers from ADICE and CESIE? Harmonie
11.05 Giulia, an EVS in ADICE, presents her experience of volunteering and of tutor’s and mentor’s coaching Giulia
11.20 Coffee break
11.35 ADICE presents the follow-up tools of EVS: logbook and follow-up mails Harmonie
12.00 Presentation of double tutoring The difference between a mentor and tutor - examples CESIE
12.30 Lunch break
14.00 Museum Visit: La Piscine in Roubaix http://www.roubaix-lapiscine.com/ The partners

Thursday 25th – Day 4: Good practices in tutoring during the volunteer and evaluation and capitalization

9.00 Security and stress management - The importance of security - Stress management Clémence Roger
11.00 Coffee break
11.15 Security - How to react in case of a problem - Each partner can present concrete difficulties they have met.
12.30 Lunch break
14.00 Evaluation of competences - Video on the 8 key competences - The competences portfolio – link with before the volunteering - Evaluation questionnaires and games to evaluate and capitalize competences Partners can present the tools that they use. Testimonials: objectives and impact Fanny
16.00 Coffee break
16.15 Certification: the Youthpass Harmonie
16.45 Link with the personal and professional project of the participant
17.30 The end

Friday 26th – Day 5: Brainstorming on the future OMT

09.00 The Online Mentoring Tool: - ADICE’s idea - Brainstorming between the partners - Agreement and next steps All partners
11.30 Coffee break
11.45 Next steps of the projects Harmonie & Fanny
12.30 Evaluation of the training All partners
13.00 Lunch

ERASMUS+
Capacity Building in the Field of Youth
Project Handbook
Selection 2015
Version of September 2015

Table of Contents
Introduction
Overview Project Life Cycle
1) Monitoring of the Project by the Agency
2) Amendments
3) Publicity obligations
4) Dissemination and exploitation of results
5) Final reports
Annex I: Definition of terms


Comments