Privacy Policy

PRIVACY NOTICE

Introduction

Volunteer Spirit Association (VSA) is an International Voluntary Service organization in Thailand. Exchanging volunteer and people who interesting in VSA activities, implementing Non-Formal Education through International workcamp and project, training and related capacity building and social issue activities.

VSA is working in International Voluntary Service network which will be related to Sending organization and Hosting Organization

Sending Organization is the local organization situate at volunteer country, work on sending and preparing volunteers before participating in the activities abroad until they finished activities

Hosting organization is the receiving volunteer organization, implementing activities for volunteer and community, responsibility of volunteer during activities and community impact.

This Privacy Policy explains:

·       What information VSA collects from you (and why we collect it),

·       How we use and share that information,

·       The choices you have, including how to access, update and delete your information.

VSA committed the transparency and faithfulness of all process using and storing your information.

What information do we collect?

VSA directly collect your personal data through our online application on our website, VSA paypal system including from sending organization

The personal data includes:

•  Basic Personal information e.g., name, gender, date of birth, passport or other personal identification numbers, images, photographs, videos, CCTV footage, voice recordings, education background, volunteer and related activities experience

• Contact information e.g., address, phone number, email address

• Payment information e.g., credit or debit card information, including the name of cardholder, card number, billing address and expiry date

• Travel information e.g., flight/hotel/car/tour information, dietary and seating or other service preferences, PNR, ticket number, ROH Confirmation number, air waybill number

• Membership information e.g., membership number, member applying date

• Feedback information e.g., feedback, commend

• Sensitive information e.g., medical records, criminal record

All information we collect is the information need for implementing activities. And you sign in the permission document allow VSA use your information.

How do we use this information, and what is the legal basis for this use?

All personal information will be used only in International Voluntary Service (IVS) Network and Social purpose activities including purpose of Sustainable Development Goal activities. VSA does not give, sell or rent your information out of purposes.

Volunteers-incoming and outgoing

Using between sending and hosting organization to identify application  and all process from applying until finish activity

Host family

Using to confirm and secure that you have legal status in Thailand and allow VSA to send approved participants staying in your places.

Members

Using to indicated that you are intend and agree in VSA working passion and would like to support VSA.

In case of third person out of the IVS network asking for your information. We need to receive your permission before giving to the third person out of IVS network with providing you enough purposes of reason of using your personal information before making decision.

Your information in other website that cause from VSA action e.g. transferring fee (Paypal, bank transferring etc.) will be under those website policy

Cookies

When you visit our websites, we may place cookies on your devices and use those cookies to collect personal data (Base on google site policy, 2018)

What rights do you have?

You have the right to ask us for information about our data processing or for a copy of your personal data; to correct, delete or restrict processing of your personal data; and to obtain the personal data you provide to us for a contract or with your consent in a structured, machine readable format.

In addition, you can object to the processing of your personal data in some circumstances (in particular, where we don’t have to process the data to meet a contractual or other legal requirement)

We will provide you with a copy of your personal data when you (or, in case of children under 16, your parents or representatives) request to do.

We shall inform you without delay within 30 days after receiving of the request. This period may be prolonged for a further month, if several data subjects exercise their rights and their cooperation is necessary to a reasonable extent. If we refuse to take action on the request of the data subject, we shall inform you of the reasons for the refusal.

When you are under GDPR regulation, to exercise any of these rights you can get in touch with us using the details set out below. If you have unresolved concerns, you have the right to complain to an EU data protection authority where you live, work or where you believe a breach may have occurred.

How long will VSA retain your data?

In general, VSA will retain your personal data as long as it is needed for the respective purpose of data processing and applicable law then, thereafter, to comply with any applicable recordkeeping provisions. Personal data may also be contained in backup files which we keep for information security purposes and regularly delete when the backup period is over.

Where we process personal data for marketing purposes or with your consent, we process the data until you ask us to stop and for a short period after this (to allow us to implement your requests). We also keep a record of the fact that you have asked us not to send you direct marketing or to process your data so that we can respect your request in future.

25 May 2018